Email Security Best Practices

🔐 Why Email Security Matters

• Your inbox is a gateway to sensitive company and personal information.

• A few smart habits can go a long way in keeping your email safe.

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🔑 1. Password Security

• Always use strong, unique passwords

• Turn on multi-factor authentication (MFA)

• Update passwords regularly

• Use a password manager — don’t reuse credentials!

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📧 2. Email Handling Tips

• Verify who really sent that message

• Don’t open attachments from unknown sources

• Avoid sharing sensitive info over email

• Use encryption if you must send private data

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🛠️ 3. Technical Protection

• Keep software and browsers updated

• Enable spam filters and antivirus tools

• Set up SPF, DKIM, and DMARC for email authentication

• Do regular security audits to catch gaps

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🚨 4. What To Do If Something Feels Off

• Report suspicious emails — don't just delete them

• Document what happened for future learning

• Follow your company’s incident response checklist

• Keep learning! Security is everyone’s job